Task Matrix Priority Give me Five Walk Run Meetings Life Audit 168 Swapper Brainstormer Finisher Habit builder Metrics
Struggling to work out what you should be focusing on next? Head a bit of a mess? To do list so long you never make it to the end of reading it? Plot all your to do tasks on our priority matrix based on urgency and importance, then follow the instructions based on which box they ended up in.
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Give me Five
Write down all the things you have to do, then pick the five you are ACTUALLY going to do. The rest of the list becomes the ‘avoid at all costs’ list until you have finished the five most important things.
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Don’t look at your to do list first thing in the morning. You’ll spend half an hour trying to work out what to do next and end up with decision fatigue before your coffee has cooled. Write yourself a daily priority list every night before you go to sleep so that you know what you need to do the next day. You can still keep the scary to do list, just don’t look at it first thing in the morning…
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The run planner is for days where you need to get lots done, but in order to do it effectively, you also need to remember to take breaks. Schedule what you’re going to do during each 5-10 minute break to get away from your desk so that you don’t just end up browsing social media.
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The walk planner lets you schedule your time in two hour block, colour coded to help you work out when you have the most energy in the day. If you’re a morning person, don’t try to do much after 9pm.
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The meeting pad lets you plan the meeting based around specific questions that need answering. To avoid going off on a tangent, consider what a possible solution to the problem might be before opening the question to the floor. Allow your team to submit items in the period before the meeting.
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A time tracker to help you work out where you spend your time over the course of a week. Be honest. If you spend three hours getting distracted on social media, at least you have it on record and are in a position to do something about it!
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Score your life in ten different categories to work out why you’re feeling rubbish, and then pinpoint which area needs improvement. Maybe you need to go the gym more, go to evening classes, or just grab some beers with friends and have a massive Cards against humanity session.
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Changes take time to bed in. Want to start running regularly? Work out what your minimum effort is, and focus on just that. Going for a run every day is much less daunting if you only have to do 10 minutes to tick it off, rather than 10k. If you do 10k – great! Just don’t use it as an excuse not to get your shoes on. Focus on consistency not volume.
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So you’ve picked a challenge, and you want to complete it within a year. Gee there’s a lot to do! Don’t let it overwhelm you though, focus on what the big goals are and break them down again and again until you’re left with a little goal that you can get started on right away to get the ball rolling. Worry about the others later.
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The key to having good ideas is to have many ideas. Maybe you want to do an endurance challenge this year, but aren’t sure which. Brainstorm away to come up with as many ideas as possible – and don’t discount any of them until you’ve filled every single spot in the that brain. Yes we fully expect you to have ‘ultimate camel riding’ down there alongside the more traditional marathons and long distance cycling.
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Double sided cards to help you upgrade your life. Identify five things you like doing and work out how to do them more. Then identify five things you don’t like doing and work out how to do them less. Sometimes small changes make big differences.
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Double sided A4 sheets to help you track various metrics. For those who want to plot a metric over the course of a year, there’s the graph side. The different colours let you see how you’re doing compared to your growth goals. For variable metrics or cumulative goals, use the monochrome side.